Email deadline: June 10, 2022 - Save what you want by then!

Erin al'Denael

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Everyone,

Now that we're mostly on the other end of the Xenforo 2 upgrade, I'm looking at emails. The deadline from Google is approaching, and I (and whomever else helps) will need time to purge the accounts we aren't keeping (which is like 95% of them, we have a ton of created emails over the years). We also need time to make sure data in administrative accounts is saved. That process will start on either the 11th or 12th; depends on how much energy I have after I get back from a conference. :look:

In case you missed it, we shared this information originally here.

Recommendations (if you haven't already done these steps):
  • Save any data (emails, documents, etc) from your @tarvalon.net accounts
  • If you have used your email as the main email to register for this site (or others), you should change it
Again, the deadline is June 10, 2022. After that, all personal accounts and data will be purged.

Thank you!
 

Aduiavas Ida

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When will it be possible to change ownership of documents in the Drive? I tried just now and it is still not possible.
 

Erin al'Denael

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Aduiavas, can you clarify what you mean?

Have you shared docs with a private account, and can't change ownership of them to that private account? Can you provide whatever message Google gives you when you try?
 

Aduiavas Ida

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I have made several documents in my aduiavas@tarvalon.net Drive. I have made a new google email address and now try to move the files to my new email.
I can add the new people as editors, but not transfer ownership. This is the message I get:
"Sorry, cannot transfer ownership to (new email). Ownership can only be transferred to another user in the same organisation as the current owner."
 

Elania al'Manir

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Thanks! I was able to use that as a starting point, but the instructions were a little old compared to the interface. My steps:
  1. Go to https://myaccount.google.com/ and log into your account.
  2. Choose "Data & Privacy" from the navigation menu (left-hand side on desktop) or "Manage your data & privacy" (link under the "Privacy & personalization" card (center on desktop)
  3. Scroll down to the "Download or delete your data" card and choose "Download your data"
  4. Hit "Deselct all" as you probably don't use the majority of the products.
  5. Scroll through and check the boxes for the content you want to back up, such as Calendar, Contacts, Drive, Google Photos, Hangouts, Mail, Reminders, Tasks, and Voice.
  6. At the bottom, click "Next Step"
  7. Choose your export frequency, file type, and maximum file size.
  8. "Create export"
  9. Wait until it finishes, which will take more time depending on how big your file is. Once it's done, it will take you to a new screen with a download button.
  10. Verify your login information.
  11. Save the file on your computer.
If you'd like to review email messages later, you'll need to use an email client. Google has instructions here: https://support.google.com/vault/answer/11030695?hl=en

Edit: I found a way to theoretically transfer emails from one Gmail account to another. However, I'm having problems making it work.
https://support.google.com/mail/answer/21289?hl=en&co=GENIE.Platform=Desktop

@Mendo Cath or @Deoan Kakarot are you able to help? It's asking for the POP username and POP server, and the defaults (elania and mail.tarvalon.net) result in this message: "Gmail couldn't identify your POP server."

I'm trying to mass transfer my files but with both methods linked in my Edit: section, it's giving me an error. "Gmail couldn't identify your POP server. Please enter your POP server information below." And then it auto-fills mail.tarvalon.net on Port 110 but that gives the same error.
 

Mendo Cath

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I don’t think we have the older POP protocol enabled..
IMAP I believe is? Its ‘more’ secure?
I would still recommend doing the export in the event something doesn’t work out.
 

Aduiavas Ida

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That allows me to download the files to my computer, but not necessarily just change the ownership.

But I'll just have to do that then :cheeseeni:
 

Maibella ni Rhoiden t'al'Varrak

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Does this apply to HoA emails as well? Meaning, is it the same deadline, or should I expect different instructions for the HoA account?
 

Elania al'Manir

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I was able to export everything using my previous instructions. I then used Mozilla Thunderbird with the addon ImportExportTools NG to import the file into a local directory. Then finally I was able to connect a new account to Thunderbird and drag the messages from the local folder into a folder in that account.
 

Ilverin Matriam

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Btw, for those of you who have a tarvalon.net email and have connected it to your Library accounts, I would advise you to change it to another email :) Just in case you need to request forgotten password, etc.
 

Erin al'Denael

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Thanks for that reminder, Ilverin! I didn't remember which email was used for my Library account, and it was erin@. :laugh:
 

Aduiavas Ida

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I just remembered to change the email for tarvalon.net :look: I think I got most places by now, if not, at least I have the important places!
 

Yenie Antagar

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I was able to export everything using my previous instructions. I then used Mozilla Thunderbird with the addon ImportExportTools NG to import the file into a local directory. Then finally I was able to connect a new account to Thunderbird and drag the messages from the local folder into a folder in that account.

Thank you Elania for this!
I made a crappy tutorial for people on the red discord but figured I will share it here as well. I just copy pasted from chat format but it should be easy enough to follow. Poke me if you need help!

LINK TO TUTORIAL
 
Last edited:

Melina Tashir

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The emails have just been deleted :(

Btw, for those of you who have a tarvalon.net email and have connected it to your Library accounts, I would advise you to change it to another email :) Just in case you need to request forgotten password, etc.

I never managed to recover my account :look:
 

Erin al'Denael

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I waited a couple days beyond the date to make sure I didn't cut anyone off from the stated time. But yeah, as of today it is done.
 
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